Our services
Our timesheet services help you capture, organise and review employee working hours, giving you reliable information for payroll, project costing and resource planning. We assist with timesheet collection, data entry, approval coordination and tracking overtime, absences and missing entries.
By checking records for inconsistencies and following up on outstanding submissions, we help reduce errors and keep processing on schedule. Whether your team works fixed hours, shifts or across multiple projects, our flexible support reduces administrative workload and gives you a clearer view of how time is spent across your business.
Flexible collection
Employees submit hours from wherever they work, however suits them.
Digital records
Paperless, cloud-based timesheets available anytime.
Verification and overtime
Errors caught before payroll, and overtime calculated against your rules.
Shift and attendance tracking
Fixed, rotating and flexible shifts matched against attendance records.
Leave and absence
One source of truth for every leave type and balance.
Approvals and audit trails
Multi-level digital sign-off with full documentation.
Project and client billing
Time and cost tracked by project, task and cost centre.
Payroll and system integration
Validated data flows straight into your payroll, HRIS or ERP.
Our workflow
Time entry
Employees log hours through web, mobile or biometric channels.
Collection and validation
Entries are gathered and automatically checked for gaps, duplicates and inconsistencies.
Manager review and approval
Supervisors verify hours, with approvals routed through department, HR and finance.
Attendance reconciliation
Timesheets are matched against attendance records.
Overtime and leave
Overtime, leave and allowances calculated to policy.
Payroll integration and reporting
Validated data is exported to payroll, with custom reports for each stakeholder.
Turn Recorded Hours Into Reliable Data
Our timesheet processing support helps businesses capture working hours accurately and prepare approved information for payroll, billing and project reporting. We monitor submission deadlines, check required fields and review hours, dates, overtime, breaks and leave entries. We also confirm manager approvals and validate project codes, cost centres and recorded activities, so every entry is complete and correctly allocated before it moves to the next stage.
Working within your policies and agreed procedures, we identify missing information, overlapping entries and unapproved time, coordinating queries with employees and managers so issues are resolved quickly. Approved records are prepared for payroll integration, while timesheets and supporting approvals are stored securely under your retention policies, making them easy to retrieve whenever needed.
We also prepare reports to support billing, productivity reviews and cost analysis, turning recorded hours into information your team can use with confidence. Whether you manage office staff, field teams, contractors or project-based workers, we adapt our checks to the way your business records time, keeping the process consistent across every department and pay period.
This structured approach reduces administrative pressure, improves record accuracy and gives your team clearer visibility over time. Regular reviews highlight late submissions, recurring errors and unusual patterns in overtime or leave, allowing managers to act before they affect payroll or client invoices. By validating information and keeping a clear record of every approval, we help reduce disputes and support accurate billing.
Frequently Asked Questions
Let’s Discuss Your Requirements
Have a question about our services? Speak with our team to discuss your engagement, deadlines and the support you need.
What Is Timesheet Processing?
Timesheet processing is the full cycle of managing employee working hours, from time entry and collection through verification, approval, overtime calculation, payroll integration and reporting. Instead of chasing hours by hand, your business gets one organised process in which every entry is checked, approved and recorded. We manage each stage for you, so errors are caught before payroll, overtime follows your rules and your payroll team receives clean, validated data on time.
Can you Process Digital and Manual Timesheets?
Yes. We accept timesheets submitted through the web, mobile, paper and biometric records, and convert them into one validated digital record. This means different teams or sites can keep working the way that suits them, whether that is a mobile app on a job site or a paper form in the office. Every entry is checked for gaps, duplicates and inconsistencies, and the final records are stored digitally and in a paperless format, so they are easy to access when you need them.
Which Payroll Systems do you Integrate with?
We integrate with a wide range of systems, including ADP, Workday, UKG, SAP, Oracle HCM, BambooHR, Rippling and Microsoft Dynamics. Validated timesheet data moves directly into your payroll, HRIS or ERP system, which reduces manual re-entry and the risk of mistakes. You can keep the software your team already uses, and we work around it rather than asking you to change it.
Can Remote Employees Submit Timesheets?
Yes. Remote and mobile employees can submit their hours online or through a mobile device, wherever they are working. This suits home workers, field staff and teams spread across several locations. Their entries go through the same validation and approval steps as everyone else’s, so your records stay consistent and accurate across the whole business.
How do Approval Workflows Operate?
Approval workflows are configurable to match how your business is structured. Timesheets can pass through supervisors, then department, HR and finance, with automated notifications at each step and escalation if an approval is delayed. Every sign-off is documented, so you have a full audit trail showing who approved what and when. This keeps payroll deadlines on track and gives you clear accountability for every hour recorded.
Can you Handle Shift Workers and Flexible Working Patterns?
Yes. We match fixed, rotating and flexible shifts against attendance records, so your timesheets reflect how your teams actually work. This suits businesses with night shifts, rotas, part-time staff and changing schedules. Where hours differ from the planned shift, we flag the difference and resolve it with your managers before payroll is processed. The result is accurate records for every employee, whatever their working pattern.
How do you Check Timesheets for Errors Before Payroll?
Every entry is validated for gaps, duplicates and inconsistencies. We also check hours, dates, breaks, overtime and leave entries before anything moves to payroll. Any problems are raised with the relevant manager or employee and corrected, with the changes recorded in the audit trail. Catching errors at this stage means fewer payroll corrections, fewer disputes with staff and more confidence in the final figures.
How Is Overtime Calculated?
Overtime, leave and allowances are calculated against your own policies and rules, so results stay consistent with your agreed procedures. This includes your overtime rates, thresholds and approval requirements. Because the same rules are applied to every timesheet, employees are treated consistently and managers can easily review and approve the figures. The calculations are shown clearly in the reports, which helps answer any questions from staff or finance.
Can you Track Time by Project, Client or Cost Centre?
Yes. Time and cost are tracked by project, task and cost centre, and we validate project codes and recorded activities to support accurate billing and project costing. This gives your finance team reliable data for client invoicing and budgeting, and helps managers see where time is being spent. Incorrect or missing codes are flagged before the data is finalised, so your reports stay accurate.