Clear Support for Changes to Shares and Share Capital
Managing shares and share capital requires accurate documentation and a clear record of your company’s ownership structure. We help you organise the relevant information, prepare applicable Companies House filings and update company records following share allotments and other capital changes.
Whether you are bringing in new shareholders, raising investment or reviewing existing share arrangements, we provide practical administrative support tailored to your circumstances. Working alongside your legal and tax advisers where needed, we help you coordinate the paperwork, maintain consistent records and understand the next steps, so changes are managed with clarity and confidence.
Forms covered
| Form | Description |
|---|---|
| SH01 | Return of Allotment of Shares |
| SH02 | Notice of Consolidation, Sub-Division, Redemption of Shares or Re-Conversion of Stock into Shares |
| SH03 | Return of Purchase of Own Shares |
| SH04 | Notice of Sale or Transfer of Treasury Shares |
| SH05 | Notice of Cancellation of Treasury Shares |
| SH06 | Notice of Cancellation of Shares |
| SH07 | Notice of Cancellation of Shares Held by or for a Public Company |
| SH08 | Notice of Name or Other Designation of Class of Shares |
| SH09 | Return of Allotment by an Unlimited Company Allotting a New Class of Shares |
| SH10 | Notice of Particulars of Variation of Rights Attached to Shares |
| SH11 | Notice of New Class of Members |
| SH12 | Notice of Particulars of Variation of Class Rights |
| SH13 | Notice of Name or Other Designation of Class of Members |
| SH14 | Notice of Redenomination |
| SH15 | Notice of Reduction of Capital Following Redenomination |
| SH16 | Notice by the Applicants of Application to Court for Cancellation of a Special Resolution Approving a Redemption or Purchase out of Capital |
| SH17 | Notice by the Company of Application to Court for Cancellation of a Special Resolution Approving a Redemption or Purchase out of Capital |
| SH19 | Statement of Capital on Cancellation of Share Warrants |
Deadlines
- SH01, SH07, SH08, SH09 and SH10: within one month of the relevant event.
- SH02: within one month after the company acts.
- SH03 and SH06: within 28 days of the shares being delivered to the company.
- SH04 and SH05: within 28 days of the disposal or cancellation of treasury shares.
- SH11, SH12 and SH13: within one month (companies without share capital).
- SH14: within one month after redenomination.
- SH15: within 15 days after the resolution. The reduction isn’t effective until registered.
- SH16: immediately on making the application.
- SH17: immediately on being served, with the court order within 15 days of it being made.
- SH19: within 15 days of the cancellation date.
Key points
- Changes to share ownership or capital must be filed so the register stays accurate.
- Share capital forms need a statement of capital, with totals for each currency and a grand total.
- SH09 applies only to unlimited companies.
Frequently Asked Questions
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Which Form Do I Use for a Share Allotment?
Limited companies must use form SH01, which is the Return of Allotment of Shares, to report new shares issued to shareholders. Unlimited companies that allot a new class of shares use form SH09 instead. Choosing the correct form is important, as filing the wrong one can cause your update to be rejected by Companies House.
What Is the Deadline for Filing an SH01?
Form SH01 must be filed within one month of the date the shares were allotted. The same one-month deadline applies to forms SH07, SH08, SH09 and SH10, which cover other share-related events. Filing on time keeps your public record accurate, so it is best to prepare your paperwork as soon as the allotment is agreed.
How Do I Report a Consolidation or Sub-Division of Shares?
You need to file form SH02, which is the Notice of Consolidation, Sub-Division, Redemption of Shares or Re-Conversion of Stock into Shares. This form must be filed within one month after the company carries out the action. It updates the public record so that your company’s share structure matches the changes you have made.
What Forms Are Needed When a Company Buys Back Its Own Shares?
When a company purchases its own shares, it must file form SH03, which is the Return of Purchase of Own Shares. This must be filed within 28 days of the shares being delivered to the company. If the shares are then cancelled, form SH06 is used to notify Companies House, with the same 28-day deadline.
Which Forms Apply to Treasury Shares?
Form SH04 is used to report the sale or transfer of treasury shares, and form SH05 is used to report their cancellation. Both forms must be filed within 28 days of the disposal or cancellation of the treasury shares. Treasury shares are shares that a company has bought back and holds, so keeping the register updated is important.
How Do I Report a Change to the Rights Attached to Shares?
To report a variation of the rights attached to shares, you need to file form SH10, which must be filed within one month of the change. If you are changing the name or designation of a class of shares, you should use form SH08, which has the same one-month deadline. Keeping these details accurate helps to show shareholders and third parties exactly what rights each class of share carries.
What Is a Statement of Capital and When Is It Needed?
A statement of capital is a summary of your company’s share capital at a particular point in time, and it must be included with share capital forms. It shows the totals for each currency and a grand total, so Companies House can see the full picture. Preparing it carefully is important, as errors in the totals can lead to your filing being rejected.
Which Forms Apply to Companies Without Share Capital?
Companies without share capital use forms SH11, SH12 and SH13 to report changes affecting their classes of members. SH11 is the notice of a new class of members, SH12 reports a variation of class rights, and SH13 reports a change to the name or designation of a class of members. All three forms must be filed within one month of the relevant change.